Procedures on the Rendition and Payment of Overtime Services

A. Rendition of Overtime Services

  1. The following steps shall be followed prior to the rendition of overtime services:

a. Request to Render Overtime Services
i. Teachers who intend to render overtime services shall accomplish and submit the Request for Authority to Render Work Beyond Regular Hours, Weekends and Holidays (Annex A), clearly indicating the date and time of the expected overtime work, the specific purpose or task to be completed, and a justification explaining the necessity of such services.

ii. In the same manner, school heads or the authorized approving authority may initiate requests for teachers to render overtime services based on operational needs.

b. Approval by the School Head or the authorized approving authority
i. The School Head or the authorized approving authority shall review and evaluate all requests whether initiated by teachers or the administration, based on the urgency and relevance of the task. If deemed appropriate, approval shall be granted.

ii. The School Head or the authorized approving authority reserves the right to approve or disapprove the request depending on the nature and urgency of the work involved.

iii. The approved Annex A shall serve as the Authority to Render Overtime Services.

c. Payment of Overtime Services
i. Each month, the School Head or the authorized approving authority shall submit a Report on Authorized Overtime Services Rendered (Annex B) to the Schools Division Office (SDO) detailing both authorized and rendered overtime services within their school, which shall include the following:

a. Purpose for rendering overtime services;
b. Name, position, and the assigned task/s of authorized teachers to render overtime; and
c. Justification of the necessity of overtime services.

The following documents/requirements shall be submitted for validation and financial planning:

  • Approved Authority to Render Work Beyond Regular Hours, Weekends and Holidays (Annex A);
    1. Individual Accomplishment Report (Annex C);
    2. Duly signed Daily Time Record (DTR)/CS Form 48; and
    3. Approved Designation Order on Teaching-Related Assignment.

    ii. On a quarterly basis, the SDO Administrative Unit (Personnel) shall consolidate, review, and validate the completeness and accuracy of the documentary requirements. Upon validation, the unit shall prepare the payroll for overtime payment, subject to the approval of the Schools Division Superintendent (SDS).

    iii. Once approved, the validated documents shall be forwarded to the Finance Division for processing, in accordance with standard accounting and auditing rules and regulations, and subject to the availability of funds.

    iv. In cases where funds are insufficient, authorized overtime services shall instead be converted into Vacation Service Credits (VSC), to be recorded by the HRMO in the respective teachers’ leave cards.

    v. The processes to be observed by the field offices are provided in Annex D. Processes related to the submission of requirements will take place at the school level, processing of payment will be handled by the SDO, specifically the Administrative and Finance units, and budget utilization reporting will be handled jointly by the SDO and RO Finance and Administrative Divisions.

    Read more: DO 026, s. 2025 – Guidelines on the Payment of Overtime Services of Teachers